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Automatic loading of price lists of suppliers and the balance of goods from suppliers

Варианты загрузки в "1С:Підприємство" прайсов и остатков товаров у поставщиков:
  • из файлов Excel, получаемых регулярно по электронной почте.
  • через API-команды поставщика.
Где и как работает 

Данное решение успешно работает уже несколько лет в торговых организациях занимающихся продажей запчастей для автомобилей, а также товаров бытового назначения. 
В организациях, которые продают запчасти, решение работает с очень большими прайсами. Иногда до миллиона строк. До внедрения данного решения загрузкой прайсов занимался отдельный человек, который тратил на это до 2/3 рабочего дня. После внедрения – время сократилось до нескольких часов в неделю (проверка, не изменились ли форматы прайсов поставщиков, которые любят это делать). 
Там, где идет продажа бытовых приборов, программа может обрабатывать прайсы сотен поставщиков. 

Industry ATP, transport management  Printing houses  Wholesale  Medical clinics, medical institutions  Rent of equipment for rent  Service station, car service, sale of spare parts and cars  Online store  Tourism  
Category Common forms  Controlled forms  Pricing  
Type Management Accounting  
Cofigurations Trade management  Manufacturing enterprise management  Trade Management, edition 2.3  BAS Trade Management, редакція 3.2  Management of a small company  СRМ 1.4 from Rarus  ERP: Enterprise Management, edition 2.0  BAS Integrated enterprise management  Trade Management, edition 10.3  Trade Management for Russia, edition 11  
Automatic loading of price lists of suppliers and the balance of goods from suppliers
UAH 12 000
Full description

Download in the "1С:Підприємство" price lists and the remnants of goods from suppliers:

  • from Excel files received regularly by email.
  • via vendor API commands.
Data loading is performed in fully automatic mode. Once the data mappings are configured and then the system works automatically. The solution has been working since 2010, implemented and successfully works on many companies. In particular, successful work in the "Auto-spare parts" business is indicative, where the catalog of goods is in several millions and several dozen price lists of suppliers.

About functionality

All the various information about prices and supplier balances, first of all, is reduced to a single data structure and loaded into a special register of information. In the next step, this information register is processed, where it matches the supplier’s data with our nomenclature directory. The main parameters for the docking: this is the article number of the product and the manufacturer of the company. But even if they differ, it is possible to customize all. 

For example: There are Two products: Ka 075.21 (item 1) and KA-07521 (item 2) - even in this case, you can configure automatic matching of items with the Nomenclature reference book.
Once connected goods are saved to further ensure processing speed.
All solution functions work on the server through a background task.

If the supplier’s price list contains information on several warehouses, it can also be processed and saved. Depending on the need, we can process either one specific warehouse or several warehouses or all. 

In addition to the price, which can also be saved either as Procurement or as Sales (processed according to a specific formula for each product group) information on balances is also saved. Even in the format: 10+, more than 10 etc.
This information can be very easily added either in the form of selection of goods or in the workplace of the manager.
To properly configure, you need to allocate time to the initial setting. In the future, it remains only to periodically check whether there is something new for suppliers, and whether they have changed the parameters of the file being sent (for price lists that we receive by mail).

The principle of operation can be viewed in the video:

More in screenshots

Fig.1. Workplace to configure and test the download. 

Fig.2. Choosing a supplier for downloading prices and balances, adjusting data loading settings.

The following form sets the data:

  • List of documents with the prices of suppliers;
  • Registers with settings;
  • Selected match table;
  • Reference to configure the receipt of prices from the mail;
  • Settings of suppliers with API. 

Fig.3. Configure letter identification.

Since some suppliers may send different prices to the manual, there may be different topics, different file names, etc. This setting will help all these details to customize. 

Fig.4. Set up processing of one supplier's warehouse.

Fig.5. Processing options for each manufacturer for each supplier. 

Fig.6. List of suppliers. Checkboxes marked not yet processed prices.

The form below displays the resulting summary information on prices and balances, prepared for download in "1С:Підприємство":

  • Information from the supplier;
  • Found a match to our nomenclature;
  • Brand summary. The ability to analyze and, if necessary, add products.

Fig.7. The resulting list of products with prices and balances.

Fig.8. Price setting document for one supplier's warehouse.

Solution cost: 

  1. The cost of the module is 12,000 UAH., taking into account the implementation in the customer’s configuration.
  2. In addition to this amount, an individual setting for loading price lists of your suppliers:
    • Up to 10 hours is needed for advice on setting up price lists for all suppliers who send prices as Excel files.
    • Up to 15 hours is needed to configure each provider, which gives access to its prices through API commands. 

Developer: NCT Company

Review for 30 minutes of free work on settings and consultations

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