BAS Trading Enterprise Management

UAH 93 000

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BAS Enterprise Trade Management (ETM) — is an integrated ERP system created for the comprehensive automation of commercial activities, financial, accounting, and tax accounting in accordance with the current legislation of Ukraine.

It ensures the full cycle of enterprise management: from operational business processes to the generation of mandatory statutory reporting.

1. Key Functional Capabilities of BAS ETM; 

2. Trade Activity Management; 

3. Warehouse Accounting in BAS ETM; 

4. Cash Flow Management; 

5. Work with Accountable Persons (Employees); 

6. Fixed Asset Accounting; 

7. Personnel Accounting; 

8. Payroll Calculation; 

9. Production and Cost Accounting; 

10. Accounting for the Economic Activity of the Enterprise; 

11. Tax Accounting (Support for Various Taxation Schemes); 

12. Generation of Statutory Reporting.

     

Key Functional Capabilities of BAS ETM

The "BAS Enterprise Trade Management" program is a comprehensive solution that provides automation for the full cycle of accounting and management for a commercial enterprise.

 1. Trade and Relationship Management (CRM).

Full control over commercial activity: 

• Trade Operations: Support for wholesale and retail trade. 

• Commission Operations: Accounting for acceptance and transfer of goods on commission, as well as work with returnable packaging.  

• Analysis: Analysis of trade activity, turnover, and relationship management with suppliers and customers (CRM elements).  

2. Warehouse, Production, and Assets.

Maintenance of material and production accounting:

•  Warehouse Accounting: Detailed accounting of stocks in the warehouse. 

•  Non-Current Asset Accounting: Accounting for fixed assets, intangible assets, and low-value non-current assets. 

•  Production: Accounting for core, auxiliary production, and work under the tolling scheme (customer-supplied raw materials).  

3. Financial and Cash Accounting.

Control over the movement of enterprise funds:

•  Cash Funds: Accounting for bank and cash operations. 

•  Accountable Persons: Management of settlements with accountable persons (employees). 

4. Personnel Management and Payroll.

Automation of HR processes and accruals:

•  Personnel Accounting: Maintaining records of employees and personnel events. 

•  Payroll Calculation: Full calculation of salaries and related taxes/contributions.  

5. Statutory Accounting.

Maintenance of accounting records in accordance with current legislation:

•  Accounting: Reflecting the economic activity of the enterprise. 

•  Tax Accounting: Support for various taxation systems: 

•  Profit Tax. 

•  VAT. 

•  Single Tax (for legal entities and individuals). 

6. Reporting.

Generation of Statutory Reporting: Preparation and submission of all necessary reporting forms to regulatory bodies.

Trade Activity Management

Ensures the full automation cycle for commercial processes — from forming pricing policy to detailed analysis of trade effectiveness and managing relationships with counterparties.

1. Pricing and Discounts.

• Flexible Pricing: The ability to determine rules for assigning prices and flexible discounts for goods and services. 

2. Sales Organization (Trade Operations).

•  Wholesale Trade: Accounting for the acceptance and execution of Customer Orders, as well as operational trade without prior orders. 

•  Retail Trade: Support for working in online (with connected retail equipment) and offline modes. 

•  Special Operations: Accounting for the acceptance and transfer of goods on commission and work with returnable packaging.  

3. Procurement Management.

•  Supply Planning: Formalizing orders to suppliers and monitoring their execution. 

•  Search: Tools for selecting optimal suppliers of goods. 

•  Accounting: Processing receipts using warehouse orders for unbilled deliveries. 

4. Planning and Analysis.

•  Forecast: Sales and purchase planning to optimize financial flows and inventories. 

•  Control: Conducting plan-fact analysis to evaluate the fulfillment of commercial plans. 

•  Analytics: Detailed analysis of trade activity and turnover of the enterprise. 

5. Relationship Management (CRM).

• Interaction: Centralized management of relationships with suppliers and customers (recording contacts, events, interaction history).

 

Warehouse Accounting in BAS ETM

Ensures accurate and flexible accounting of inventory, optimizing warehouse operations and inventory management.

1. Flexible Accounting Schemes.

• Order-based and Non-order-based Warehouse: The ability to use two accounting schemes:
• Order-based: Receipts and shipments are recorded by separate warehouse orders, which increases control accuracy.
• Non-order-based: Accounting documents (invoices) immediately generate inventory movements.

 2. Detailization of Goods Accounting.

• Multidimensional Accounting: Maintaining records of goods in the deepest detail, which is especially important for specific industries:
• Batches: Accounting by serial numbers, batches, and expiration dates.
• Characteristics: Accounting by additional parameters (color, size, grade, etc.).

 3. Inventory Analysis and Optimization.

•  Statistical Analysis: Conducting comprehensive statistical analysis of inventory. 

•  ABC/XYZ-analysis: Tools for classifying goods by importance and demand stability, which helps optimize procurement and warehouse placement. 

•  Goods Calendar: Planning and monitoring the deadlines for receipts, write-offs, and shipments of goods. 

Cash Flow Management

 

Ensures full control over the enterprise's financial flows, transparent accounting of all cash operations, and effective financial planning.

 
 1. Operational Accounting.

•  Bank and Cash Operations: Accurate reflection of all cash transactions in bank accounts and enterprise cash desks. 

•  Acquiring Operations: Accounting for settlements with customers through payment terminals, including recording bank acquiring commissions. 

 2. Planning and Analysis.

•  Cash Flow Statement (CFS) Plan: Tools for operational planning of receipts and payments, which helps avoid cash gaps. 

•  Analytical Reporting: Generation of detailed reports reflecting the actual cash flow (direct or indirect method) for management decision-making. 

Work with Accountable Persons

 The functionality provides full automation for accounting of funds issued to employees for business needs, from issuance to final reporting.

 1. Issuance and Accounting.

• Issuance of Funds: Formalizing the issuance of cash from the cash desk or transferring funds to corporate cards of accountable persons.
• Debt Accounting: Constant monitoring of the balance of funds issued to each employee and their usage terms.

 2. Reporting and Closure.

• Advance Reports: Automated generation of Advance Reports based on primary documents (checks, receipts) provided by the employee.
• Settlement Closure: Formalizing the return of unused amounts by the employee or payment of the overspent amount to them, ensuring the correct closure of mutual settlements.

 

Fixed Asset Accounting in BAS ETM

The module ensures the full accounting cycle for all types of non-current assets of the enterprise — from their receipt and commissioning to depreciation calculation and disposal, in accordance with accounting and tax standards.

 1. Fixed Assets (FA).

•  FA Life Cycle: Accounting for the receipt, commissioning, modernization, repair, and disposal of fixed assets. 

•  Depreciation: Automated calculation of wear and tear (depreciation) using various methods according to accounting needs. 

 2. Intangible Assets (IA).

•  Intellectual Property: Accounting for rights, licenses, software, and other intangible assets. 

•  IA Amortization: Calculation of amortization for intangible assets over their useful life. 

 3. Low-Value Non-Current Assets (LVNA).

• Simplified Accounting: Special accounting for LVNA (items valued above the limit set by the accounting policy but below FA) using special depreciation methods.

Personnel Accounting

 

This module ensures automated maintenance of all HR documentation, management of the staff schedule, and full personnel accounting in accordance with the labor legislation of Ukraine.

 1. Staff Schedule Management.

The system allows for clear structuring of the enterprise's staff and control over the payroll fund (PF):

•  Maintaining the Staff Schedule: Formalizing the approval and changes to the staff schedule (creation of new positions, their liquidation). 

•  Remuneration: Fixing salary surcharges for specific staff positions. 

•  PF Planning: Calculation of the planned payroll fund based on the staff structure. 

 2. Personnel Management and Special Accounting.

Full cycle of working with employees:

• Personnel Operations: Maintaining records of employees' personal data, as well as documenting key personnel events (hiring, transfer, termination).
• Special Accounting:
• Certification and Service Record: Accounting for the results of workplace certification and maintaining records of special service records for employees.
• Military Registration: Accounting for necessary employee data and generating military registration reports. 

Payroll Calculation

 Ensures full, accurate, and automated calculation of wages, deductions, and accruals, as well as detailed time tracking in accordance with the norms of Ukrainian legislation.

 1. Working Time Accounting.

The system supports flexible time tracking mechanisms for correct accrual:

• Work Schedules: Maintaining general and individual work schedules for employees.
• Special Regimes: Accounting for work during evening, night, and overtime hours.
• Absence: Recording and accounting for all types of absences from work (vacations, sick leaves, etc.).
• Documentation: Generating the working time sheet as the basis for accruals.

 2. Various Forms of Remuneration.

The program allows calculating employee income based on various schemes:

• Base Pay: Calculation based on salaries and tariffs.
• Special Payments: Payment based on average earnings in cases provided by law (vacations, sick leaves).
• Incentives: Accrual of bonuses and surcharges (both fixed and percentage-based).
• Civil Law Relations: Accounting and payment under CLCs (Civil Law Contracts).

 3. Taxes and Contributions.

 Automated calculation of all mandatory deductions:

• SSC: Calculation of the Single Social Contribution taking into account various categories of insured persons.
• PIT: Calculation of the Personal Income Tax with the possibility of applying tax social benefits.
• Military Levy: Accrual and accounting for the Military Levy. 

 

Production and Cost Accounting

Ensures precise control and detailed analysis of all production stages, cost management, and calculation of product cost.

 1. Production Cycle Management.

•  Production Accounting: Maintaining accounting records in the context of core and auxiliary production. 

•  Costs and Objects: Detailed accounting of production costs by production objects (orders, batches). 

•  Complex Production: Support for multi-stage production (sequential progression of products through several stages). 

•  WIP: Thorough accounting for work in progress (WIP) at the end of the reporting period. 

 2. Cost Calculation.

•  Distribution: Automatic distribution of indirect costs over the period using flexible allocation bases. 

•  Costing: Calculation of the actual cost of production output for the reporting period, allowing for accurate determination of the financial result. 

 3. Work under Tolling Schemes.

• Comprehensive Accounting: Full reflection of operations involving materials not owned by the enterprise:
• Processing: Accounting for the processing of customer-supplied raw materials (we are the contractor).
• Transfer: Accounting for the transfer of raw materials for processing (we are the customer).

 

Accounting for the Economic Activity of the Enterprise

Ensures full and correct maintenance of accounting records, integrating data from all operational subsystems to generate reliable financial information.

1. Setup and Automation.

•  Accounting Policy: Flexible default account determination for various types of economic transactions, simplifying routine data entry. 

•  Automatic Postings: Automated generation of accounting entries based on primary documents (invoices, bank statements, personnel orders) from all operational modules (Trade, Warehouse, HR). 

 2. Analysis and Control.

•  Financial Analysis: Tools for detailed analysis of accounting reports (Balance Sheet, Income Statement, ledger balance sheets) to monitor the financial condition of the enterprise. 

•  Correctness Control: The ability to quickly check the correctness of economic transactions reflected in the accounts.

   

 

Tax Accounting (Support for Various Taxation Schemes) 

This module ensures full tax accounting in accordance with the current legislation of Ukraine and supports various taxation systems, minimizing the risk of errors when generating reports.

1. Profit Tax.

•  Non-Current Asset Accounting: Maintaining special tax accounting for non-current assets, which may differ from financial accounting. 

•  Differences Control: Automatic calculation of tax differences (depreciation, reserve, and others) when generating financial statements. 

 2. VAT.

•  Outgoing Documents: Automated generation of outgoing tax invoices and all necessary appendices thereto. 

•  Incoming Documents: Import of incoming tax documents and organization of control over the completeness and correctness of their registration in the Unified Register of Tax Invoices (URTI) by suppliers. 

 3. Single Tax.

• Support for Simplified Taxpayers: Maintaining accounting for Single Tax payers, both legal and physical persons, simplifying income recording and declaration preparation. 

Generation of Statutory Reporting

Ensures the preparation, verification, and timely submission of all necessary reporting to regulatory bodies, guaranteeing compliance with the requirements of Ukrainian legislation.

1. Integration and Submission.

• "FREDO Zvit" Service: Direct submission of prepared reports (declarations, calculations) and tax invoices to regulatory bodies (State Tax Service, Pension Fund, statistics authorities) using the integrated service "FREDO Zvit".

 2. Report Export.

• Export: The ability to export certain types of reports in the standard electronic STS format (\*.xml) for further processing or submission through other systems.