BAS Payroll and Human Resources Management
BAS HR & Salary is a comprehensive software solution for automating payroll processing, human resource management, and corporate HR policy implementation, designed in compliance with current Ukrainian legislation and practical business needs.
The system provides convenient and flexible reporting tools, enabling the generation of reliable analytical information from various perspectives—for management, HR departments, accounting, and other business units.
Key Features of "BAS HR & Salary"
- Payroll Calculation and Accounting in "BAS HR & Salary";
- Taxes, Levies Accounting, and Statutory Reporting;
- Timekeeping and Work Hours Control;
- HR Records Management, Personnel Analysis, and Military Accounting;
- Staffing Table Management and Payroll Budget Control;
- Accounting Integration and Synchronization of Results;
- Multi-Company Accounting and Support for Various Organizational Forms;
- Flexibility and Customization Options;
- System Scalability;
- Ergonomics and Interface Solutions;
- System Administration and Control;
- Functional Limitations of BAS HR & Salary (Base Version).
Payroll Calculation and Accounting in "BAS HR & Salary"
The system provides a toolkit for building flexible motivation models using Key Performance Indicators (KPIs) for both individual specialists and structural units. The solution automates the full cycle of mutual settlements with personnel and ensures detailed accounting of labor costs.
Accruals and Remuneration Forms
The program supports all common forms of payment used in commercial enterprises:
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Traditional Systems: Time-based (monthly, daily, or hourly rates), piece-rate, and combinations with bonus payments.
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Standard Calculations: Automated calculation of base salaries, top-ups to minimum wage levels, indexation, and one-time bonuses.
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Special Contracts: Calculations for Civil Law Agreements (GPA), copyright agreements, and Gig-contracts for "Diia City" residents.
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Average Earnings: Automatic calculation of vacation pay, sick leave (covered by the employer and social funds), and business trip payments.
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Non-Salary Income: Accounting for benefits in kind, registration of prizes, gifts, and other individual income.
Traditional Systems: Time-based (monthly, daily, or hourly rates), piece-rate, and combinations with bonus payments.
Standard Calculations: Automated calculation of base salaries, top-ups to minimum wage levels, indexation, and one-time bonuses.
Special Contracts: Calculations for Civil Law Agreements (GPA), copyright agreements, and Gig-contracts for "Diia City" residents.
Average Earnings: Automatic calculation of vacation pay, sick leave (covered by the employer and social funds), and business trip payments.
Non-Salary Income: Accounting for benefits in kind, registration of prizes, gifts, and other individual income.
Deductions and Debt Settlements
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Writs of Execution: Calculation of deductions including commission fees for payment agents (banks, postal services).
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Lending: Automation of loan repayments (differentiated or annuity payments).
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Custom Algorithms: Ability to set up specific accruals and deductions using built-in formulas.
Writs of Execution: Calculation of deductions including commission fees for payment agents (banks, postal services).
Lending: Automation of loan repayments (differentiated or annuity payments).
Custom Algorithms: Ability to set up specific accruals and deductions using built-in formulas.
Payroll Payment
The system ensures flexibility regarding financial disbursements:
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Advance Payments: Payment of a fixed amount, a percentage of the tariff rate, or based on calculations for the first half of the month.
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Payment Channels: Via cash desk, bank projects, or through accountable persons (distributors).
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Accounts Payable Management: Registration of escrow, accounting, and write-off of unclaimed funds after the statute of limitations expires.
Advance Payments: Payment of a fixed amount, a percentage of the tariff rate, or based on calculations for the first half of the month.
Payment Channels: Via cash desk, bank projects, or through accountable persons (distributors).
Accounts Payable Management: Registration of escrow, accounting, and write-off of unclaimed funds after the statute of limitations expires.
Reporting and Analytics
"BAS HR & Salary" automates the preparation of statutory documentation and provides tools for deep analysis of the payroll fund (FOP):
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Personalized Documents: Pay slips, statements in standard and custom formats.
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Summary Data: Comprehensive and concise reports on accruals, deductions, and actual payments.
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Management Analytics:
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Analysis of the payroll fund (FOP) broken down by departments and employee categories.
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Monitoring of salary payment arrears.
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Ledgers for execution documents and escrowed funds.
Personalized Documents: Pay slips, statements in standard and custom formats.
Summary Data: Comprehensive and concise reports on accruals, deductions, and actual payments.
Management Analytics:
Analysis of the payroll fund (FOP) broken down by departments and employee categories.
Monitoring of salary payment arrears.
Ledgers for execution documents and escrowed funds.
To facilitate rapid system implementation, convenient mechanisms for migrating outstanding balances and initial staffing data are provided.
Tax Accounting, Levies, and Statutory Reporting
The "BAS HR & Salary" software solution automates the process of calculating taxes and levies in accordance with the current provisions of the Tax Code and social insurance legislation. The system ensures high accuracy in calculating Personal Income Tax (PIT), Military Tax, and Unified Social Contribution (USC).
Calculation of Taxes and Contributions
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Differentiated income accounting: Automatic classification of income for correct accrual of PIT and military tax.
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Flexible USC rates: Calculation of contributions both at the standard rate and at preferential rates (for persons with disabilities, representatives of specific industries, etc.).
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Special taxation regimes: Full support for preferential schemes for "Diia City" resident companies.
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Non-salary income: Registration and inclusion in tax reporting of income for individuals that is not part of the payroll fund.
Differentiated income accounting: Automatic classification of income for correct accrual of PIT and military tax.
Flexible USC rates: Calculation of contributions both at the standard rate and at preferential rates (for persons with disabilities, representatives of specific industries, etc.).
Special taxation regimes: Full support for preferential schemes for "Diia City" resident companies.
Non-salary income: Registration and inclusion in tax reporting of income for individuals that is not part of the payroll fund.
Special Accounting and Seniority
The program allows for recording specific working conditions for correct reflection in reporting:
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Maintaining records of special seniority (specifically based on the results of workplace certification).
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Managing special forms of employment: part-time work or non-fixed working hours.
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Reflecting seniority data in the relevant appendices to the unified tax return.
Maintaining records of special seniority (specifically based on the results of workplace certification).
Managing special forms of employment: part-time work or non-fixed working hours.
Reflecting seniority data in the relevant appendices to the unified tax return.
Statutory and Analytical Reporting
Based on the accumulated data, the system automatically generates a full package of external reporting:
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Tax Calculation (Unified Reporting): Information on the amounts of accrued income, withheld PIT, military tax, and accrued USC.
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Statistical Reporting: * Form No. 1-PV ("Labour Report");
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Form No. 3-borg ("Report on Wage Arrears").
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Administrative Notifications: Timely generation of the "Notification of Employee Hiring" or conclusion of a gig-contract.
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Internal Analytics: Detailed reports for verifying calculated tax amounts broken down by employees, periods, and accrual types.
Tax Calculation (Unified Reporting): Information on the amounts of accrued income, withheld PIT, military tax, and accrued USC.
Statistical Reporting: * Form No. 1-PV ("Labour Report");
Form No. 3-borg ("Report on Wage Arrears").
Administrative Notifications: Timely generation of the "Notification of Employee Hiring" or conclusion of a gig-contract.
Internal Analytics: Detailed reports for verifying calculated tax amounts broken down by employees, periods, and accrual types.
Timekeeping and Work Hours Control
The «BAS HR & Salary» system provides flexible automation for timekeeping, which serves as the foundation for accurate payroll calculation and compliance with labor legislation standards.
Work Schedule Management
The program allows for the creation and configuration of schedules of any complexity:
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Standard and Specific Modes: five-day, six-day, shift schedules, summarized recording of working time, as well as work under part-time day/week conditions.
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Activity Breakdown: the ability to distribute time within a single shift (for example, separate recording of driving hours and repair hours for drivers) with subsequent payment at different tariff rates.
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Individual Planning: adjusting schedules for specific employees and recording actual hours worked on a personal basis.
Standard and Specific Modes: five-day, six-day, shift schedules, summarized recording of working time, as well as work under part-time day/week conditions.
Activity Breakdown: the ability to distribute time within a single shift (for example, separate recording of driving hours and repair hours for drivers) with subsequent payment at different tariff rates.
Individual Planning: adjusting schedules for specific employees and recording actual hours worked on a personal basis.
Registration of Deviations and Workflow
All deviations from the planned work mode are recorded by specialized documents, based on which printed order forms are automatically generated:
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Leaves: provision of main and additional annual leaves.
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Special Conditions: involvement in overtime work, work on weekends, and public holidays.
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Forced Breaks and Absences: registration of downtime (temporary suspension of work), sick leaves, and business trips.
Leaves: provision of main and additional annual leaves.
Special Conditions: involvement in overtime work, work on weekends, and public holidays.
Forced Breaks and Absences: registration of downtime (temporary suspension of work), sick leaves, and business trips.
Timesheets and Calculation Automation
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Timesheet Generation: Based on the registered data, the system automatically generates the Timesheet according to standard form P-5.
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Link to Accruals: Data on actual hours worked becomes the basis for the automatic calculation of all types of remuneration (salaries, top-ups for night/evening hours, overtime, etc.).
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Accounting Methods: The option to choose between the method of registering only deviations (absences, lateness) or the method of continuous registration of actual data based on timesheets.
Timesheet Generation: Based on the registered data, the system automatically generates the Timesheet according to standard form P-5.
Link to Accruals: Data on actual hours worked becomes the basis for the automatic calculation of all types of remuneration (salaries, top-ups for night/evening hours, overtime, etc.).
Accounting Methods: The option to choose between the method of registering only deviations (absences, lateness) or the method of continuous registration of actual data based on timesheets.
Leave Management
The program automates the monitoring of personnel rest periods:
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Maintaining and updating the company's vacation schedule.
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Automatic calculation of leave balances (both main and additional) for each individual employee.
Maintaining and updating the company's vacation schedule.
Automatic calculation of leave balances (both main and additional) for each individual employee.
HR Records Management, Personnel Analysis, and Military Accounting
The «BAS HR & Salary» software solution provides a full cycle of human resource administration—from storing detailed personal data to generating analytical reports and maintaining military accounting in accordance with current legal requirements.
HR Administration and Workflow
The system automates the maintenance of personal files and the preparation of HR documentation:
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Personal Data Accounting: Storage of extended information about employees (passport details, Tax ID, contact info, job requisites, bank accounts).
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Order Automation: Preparation of standard forms according to Ukrainian standards:
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Hiring (form P-1) and generation of employment contracts;
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Personnel transfers and changes in labor conditions;
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Termination (form P-4).
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Employee Personal Cards: Automatic filling of form P-2, containing data on education, family composition, and seniority (general, continuous, special, for years of service).
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Specific Forms of Employment: Registration of new workplaces, accounting for part-time work or non-fixed working hours.
Personal Data Accounting: Storage of extended information about employees (passport details, Tax ID, contact info, job requisites, bank accounts).
Order Automation: Preparation of standard forms according to Ukrainian standards:
Hiring (form P-1) and generation of employment contracts;
Personnel transfers and changes in labor conditions;
Termination (form P-4).
Employee Personal Cards: Automatic filling of form P-2, containing data on education, family composition, and seniority (general, continuous, special, for years of service).
Specific Forms of Employment: Registration of new workplaces, accounting for part-time work or non-fixed working hours.
Personnel Composition Analysis and Reporting
A wide range of reporting tools allows the HR department and management to analyze the state of personnel based on various criteria:
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Generation of up-to-date lists and employee registries.
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Monitoring of personnel movements ("labor turnover").
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Analysis of personal data and staff qualifications.
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Calculation of average headcount for statistical purposes.
Generation of up-to-date lists and employee registries.
Monitoring of personnel movements ("labor turnover").
Analysis of personal data and staff qualifications.
Calculation of average headcount for statistical purposes.
Military Accounting
The program is fully adapted to the latest requirements for maintaining military accounting at enterprises. The system ensures automatic generation of information for submission to Territorial Recruitment and Social Support Centers (TRCs):
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Personal military accounting lists (by established groups).
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Lists of citizens subject to registration at conscription stations.
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Operational accounting data for conscripts, persons liable for military service, and reservists.
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Notifications of changes in accounting data (hiring, termination, changes in marital status or place of residence).
Personal military accounting lists (by established groups).
Lists of citizens subject to registration at conscription stations.
Operational accounting data for conscripts, persons liable for military service, and reservists.
Notifications of changes in accounting data (hiring, termination, changes in marital status or place of residence).
Staffing Table Management and Payroll Budget Control
The staffing table management module in the «BAS HR & Salary» system is a key tool for strategic personnel planning and labor cost optimization.
Planning the Staffing Structure
The program allows for a detailed description of each position in the staffing table, recording a full set of parameters:
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Qualification Requirements: department, position, grade, and category.
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Working Conditions: work schedules, specific activity conditions, and established duration of annual leaves.
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Financial Parameters: planned accruals, allowances, and top-ups assigned to the position.
Qualification Requirements: department, position, grade, and category.
Working Conditions: work schedules, specific activity conditions, and established duration of annual leaves.
Financial Parameters: planned accruals, allowances, and top-ups assigned to the position.
Management Flexibility and Change History
The system supports two approaches to managing the staffing structure:
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Simplified Accounting: making changes directly in the position cards (for small companies).
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Advanced Accounting: registration of every staffing table change using specialized documents. This ensures the preservation of a full change history and the ability to audit the structure as of any date.
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Department Life Cycle: the ability to set formation/disbandment dates for departments and the introduction/removal of positions, allowing work only with the current staff.
Simplified Accounting: making changes directly in the position cards (for small companies).
Advanced Accounting: registration of every staffing table change using specialized documents. This ensures the preservation of a full change history and the ability to audit the structure as of any date.
Department Life Cycle: the ability to set formation/disbandment dates for departments and the introduction/removal of positions, allowing work only with the current staff.
Analysis and Control of the Payroll Fund (FOP)
The program provides powerful tools for comparative analysis and control:
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Staffing Levels: real-time monitoring of occupied and vacant positions.
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Payroll Analysis: comparison of planned staffing table indicators with actual accruals.
- Staffing Arrangement: rapid generation of the staffing table based on current data about active employees during the system implementation stage.
Staffing Levels: real-time monitoring of occupied and vacant positions.
Payroll Analysis: comparison of planned staffing table indicators with actual accruals.
Accounting Integration and Synchronization of Results
The «BAS HR & Salary» system ensures full integration of payroll data into the enterprise's financial statements, automating the generation of accounting entries.
Integration with Financial Accounting
Based on the processed accruals and deductions, the program automatically prepares data for reflection in financial accounting:
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Flexible Analytics: the user can pre-configure the level of detail for amounts in accordance with the company's accounting policy.
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Reflection Methods: the ability to generate data either personalized (per employee) or summarized (by department or cost group).
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Reserves and Liabilities: automatic generation of data for creating estimated liabilities (vacation reserves, etc.), allowing for accurate forecasting of future enterprise expenses.
Flexible Analytics: the user can pre-configure the level of detail for amounts in accordance with the company's accounting policy.
Reflection Methods: the ability to generate data either personalized (per employee) or summarized (by department or cost group).
Reserves and Liabilities: automatic generation of data for creating estimated liabilities (vacation reserves, etc.), allowing for accurate forecasting of future enterprise expenses.
Synchronization with "BAS Accounting"
For companies using the «BAS Accounting» system, a mechanism for creating a unified information space has been implemented:
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Automatic Data Exchange: information synchronization occurs according to a defined schedule without user intervention.
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Data Consistency: regular synchronization guarantees the identity of HR and financial indicators in both systems.
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Resource Optimization: automatic transfer of entries eliminates double data entry and minimizes the risk of discrepancies in reporting.
Multi-Company Accounting and Support for Various Organizational Forms
The software solution «BAS HR & Salary» is implemented taking into account the needs of both individual enterprises and large holding structures.
Management of a group of companies in a single database:
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Unified information space: The system allows maintaining personnel records and payroll calculation for several organizations in one information database.
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Support for various legal statuses: Both legal entities and individual entrepreneurs (FOP) can act as separate accounting entities.
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Consolidation and autonomy: Despite keeping records in a single database, each organization is provided with separate generation of statutory reporting, its own staffing table, and individual accounting policy settings.
Unified information space: The system allows maintaining personnel records and payroll calculation for several organizations in one information database.
Support for various legal statuses: Both legal entities and individual entrepreneurs (FOP) can act as separate accounting entities.
Consolidation and autonomy: Despite keeping records in a single database, each organization is provided with separate generation of statutory reporting, its own staffing table, and individual accounting policy settings.
Flexibility and Customization Options
The software solution «BAS HR & Salary» contains universal calculation and personnel management algorithms that meet the needs of most self-financing organizations. For maximum compliance with the specific business processes of a particular enterprise, the standard solution can be adapted in the "Configurator" mode.
Technological advantages and customization:
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Algorithm programming: Using the built-in language allows implementing any complex accrual and deduction algorithms that go beyond standard settings.
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Structure scalability: Ability to create additional directories and documents of arbitrary structure for accounting of specific data.
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Interface personalization: Customizing the appearance of data entry forms to increase user convenience.
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Data visualization: Visual representation of analytical information in the form of charts and diagrams for quick assessment of key indicators.
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Flexibility of printed forms: Wide opportunities for branding and developing individual design of orders, reports, and other output documents.
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Prompt adaptation: Rapid change of the application solution functionality using modern visual development tools.
Algorithm programming: Using the built-in language allows implementing any complex accrual and deduction algorithms that go beyond standard settings.
Structure scalability: Ability to create additional directories and documents of arbitrary structure for accounting of specific data.
Interface personalization: Customizing the appearance of data entry forms to increase user convenience.
Data visualization: Visual representation of analytical information in the form of charts and diagrams for quick assessment of key indicators.
Flexibility of printed forms: Wide opportunities for branding and developing individual design of orders, reports, and other output documents.
Prompt adaptation: Rapid change of the application solution functionality using modern visual development tools.
System Scalability
The system provides three levels of deployment depending on the scale of the organization and the number of users:
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Local Solution: intended for personal use or automation of workflows within micro-organizations (single-user mode).
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File Mode: designed for collective work in small groups. Combines the possibility of multi-user access with minimal costs for installation and administration.
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Client-Server Architecture: a high-performance solution based on a three-tier model. Provides increased fault tolerance, centralized data storage, and high information processing speed under heavy loads and a large number of simultaneous connections.
Local Solution: intended for personal use or automation of workflows within micro-organizations (single-user mode).
File Mode: designed for collective work in small groups. Combines the possibility of multi-user access with minimal costs for installation and administration.
Client-Server Architecture: a high-performance solution based on a three-tier model. Provides increased fault tolerance, centralized data storage, and high information processing speed under heavy loads and a large number of simultaneous connections.
Ergonomics and Interface Solutions
The modern user interface design is focused on combining a low entry barrier for new employees with high productivity for experienced specialists.
Key Advantages:
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Bulk Data Entry Optimization: a significant increase in operational speed thanks to the intelligent "entry by string" function and adaptation of controls for efficient keyboard operation (hotkeys).
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Dynamic List Management Tools: advanced information structuring capabilities, including individual customization of column visibility and order, as well as flexible filtering and data sorting mechanisms.
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Rational Use of Screen Space: ergonomic layout of elements, allowing the maximum useful use of the monitor area to display priority information.
Bulk Data Entry Optimization: a significant increase in operational speed thanks to the intelligent "entry by string" function and adaptation of controls for efficient keyboard operation (hotkeys).
Dynamic List Management Tools: advanced information structuring capabilities, including individual customization of column visibility and order, as well as flexible filtering and data sorting mechanisms.
Rational Use of Screen Space: ergonomic layout of elements, allowing the maximum useful use of the monitor area to display priority information.
System Administration and Control
The functional capabilities of the system provide a full cycle of administration and technical support using the following tools:
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Access Rights Management: differentiation of rights based on a role model. Allows individual customization of the menu structure, command panels, and language interface for each user or group.
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Audit and Monitoring: a built-in event log that records all user actions and system events to ensure security and transparency of business processes.
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Backup and Data Migration: standard tools for uploading and downloading the information database, ensuring data preservation and the possibility of transfer between different environments.
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Service Maintenance: automated tools for installing and updating both the technological platform and application configurations (solutions).
Access Rights Management: differentiation of rights based on a role model. Allows individual customization of the menu structure, command panels, and language interface for each user or group.
Audit and Monitoring: a built-in event log that records all user actions and system events to ensure security and transparency of business processes.
Backup and Data Migration: standard tools for uploading and downloading the information database, ensuring data preservation and the possibility of transfer between different environments.
Service Maintenance: automated tools for installing and updating both the technological platform and application configurations (solutions).
Functional Limitations of BAS HR & Salary (Base Version)
The use of the base version of the software product involves certain technical and functional features compared to the PROF version:
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Accounting and Users:
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Maintaining records for multiple organizations in a single information database is not supported (only separate databases for each legal entity).
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Operation in the system is limited to a single user session (simultaneous access by multiple persons to one database is impossible).
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Technical Architecture:
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There is no support for the client-server operation mode or distributed information bases (DIB).
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The software solution does not support the use of COM connections or Automation servers.
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Configuration and Security:
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The ability to make changes to the functionality (customization) is blocked; work is intended exclusively with the standard configuration.
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Record-Level Security (RLS) mechanisms and the object versioning function (change history) are not supported.
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Service Functions:
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Access to the built-in "Organizer" (working with mail, tasks, notes, and reminders directly in the program) is limited.
Accounting and Users:
Maintaining records for multiple organizations in a single information database is not supported (only separate databases for each legal entity).
Operation in the system is limited to a single user session (simultaneous access by multiple persons to one database is impossible).
Technical Architecture:
There is no support for the client-server operation mode or distributed information bases (DIB).
The software solution does not support the use of COM connections or Automation servers.
Configuration and Security:
The ability to make changes to the functionality (customization) is blocked; work is intended exclusively with the standard configuration.
Record-Level Security (RLS) mechanisms and the object versioning function (change history) are not supported.
Service Functions:
Access to the built-in "Organizer" (working with mail, tasks, notes, and reminders directly in the program) is limited.
Conditions for Upgrading to the Extended Version
In the event of business scaling—such as a need for multi-company accounting, enabling simultaneous collective work, or the necessity to refine the system for specific processes—an upgrade to the PROF version is provided. This version completely removes the aforementioned limitations and allows for the expansion of the system's functional capabilities without the loss of accumulated data.
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