BAS ERP

"BAS ERP" is a modern system for comprehensive automation of medium and large enterprises, covering all key aspects of management and accounting. It ensures the integration of financial, production, warehouse, HR, and other business areas, thereby increasing the efficiency of business processes. 

“BAS ERP” offers a wide range of ready-made automated workplaces for specialists and line managers across different departments of the enterprise. These automated workplaces provide convenient and optimized interfaces for performing users’ daily tasks.

The operational activity subsystems are optimized for handling large volumes of document flow. They provide detailed and reliable information, enabling effective management of the company’s financial processes.

Main capabilities of BAS ERP

1.  Operational activity management; 

2.  Planning system in BAS ERP; 

3.  Budgeting subsystem in BAS ERP; 

4.  Monitoring and analysis of enterprise activity; 

5.  Financial result and management of business lines; 

6.  IFRS reporting preparation; 

7.  Financial management and treasury; 

8.  Regulated accounting and taxes; 

9.  Human resource management and payroll calculation; 

10.  Production management; 

11.  Cost management and cost calculation; 

12.  Equipment and maintenance management (EAM); 

13.  Sales and customer relationship management (CRM); 

14.  Procurement and supply management. 

Operational Activity Management

The "BAS ERP" system offers ready-made automated workplaces (AWPs) designed specifically for the needs of line managers and specialists. Thanks to optimized interfaces, daily tasks are performed faster and more conveniently.

Operational subsystems easily handle large volumes of document flow, generating a large amount of detailed and reliable data. This becomes a solid foundation for accurate financial planning and enterprise-wide management.

Planning System in BAS ERP

“BAS ERP” ensures coordinated work of all enterprise departments for creating and executing plans for sales, production, internal consumption, assembly and disassembly of goods, procurement, and payments. The system provides the necessary level of detail and analytics, serves as an effective enterprise resource planning tool, and includes capabilities for inventory forecasting.

Planning levels in “BAS ERP”:

• Supported planning models:

  • “Pull” – based on sales volumes;
  • “Push” – based on production capacity;
  • Mixed. 

• Creation of alternative scenario-based plans is supported, as well as planning across different horizons and periods. 

• When creating new plans for an already planned period, the user can choose between:

  • Rolling planning (replacing previous plans);
  • Aggregated planning (adding to existing plans). 

• Planning allows specifying the source of a dedicated demand, ensuring linkage between plans and orders, and enabling control over execution of specific orders, etc. 

• Multi-stage planning management is supported. 

• The system allows creating detailed plans based on aggregated ones. For example, breaking down a monthly plan into weekly plans. 

• Various data sources can be used for planning, including:

  • Historical statistics on sales, production, or procurement;
  • Customer orders;
  • Excel file data (import/export). 

• Formulas can be configured to automate calculations and simplify planning. 

• Analysis of consistency between planned consumption and supply data is supported. 

• A wide set of tools for plan-vs-actual analysis is built in. 

  The solution includes a subsystem that allows:

• Managing the budgeting process, ensuring transparency and controllability.
• Controlling spending limits in accordance with approved budgets.
• Creating sets of management reports for analysis and forecasting of the company’s financial condition. This includes calculation of key indicators (liquidity, profitability, solvency, etc.) and financial results across different dimensions, such as:
• By business activity;
• By regions;
• By product types.

Budget structure setup is intuitive thanks to the “tabular budgeting model.” For convenience, you can choose a budget entry mode:

• In table form (budget forms);
• In list form of indicator values.

“Budgeting” Subsystem

The subsystem enables a full financial management cycle: from scenario modeling and planning to operational limit control and deep plan-vs-actual analysis.

Key capabilities

•  Intuitive modeling: The “tabular model” allows creating complex budget forms in a familiar spreadsheet-like format similar to Excel. 

•  Advanced analytics: Each budget item can include up to 6 custom analytics (regions, managers, product lines, etc.). 

•  Flexible calculations: Use of formulas combining multiple data sources simultaneously (e.g., sales plans + market indices). 

•  Drill-down function: Ability to trace any budget figure back to its source document or calculation. 

 

Budget process management

The system automates coordination between departments, turning budgeting into a streamlined workflow:

•  Task automation: The system automatically creates tasks for responsible users (enter data, approve, set limits) and sends email notifications. 

•  Budget process monitoring: Managers can track execution progress in real time. 

•  Gantt chart: Visualization of planned and actual timelines of process stages.  

•  Forecasting: Automatic calculation of completion dates considering current delays. 

•  Versioning: Change history allows comparison of different budget versions, rollback to previous ones, or version consolidation. 

Control and Financial Analysis

The subsystem ensures not only planning but also strict financial discipline control:

•  Spending limits: Automatic control of cash expenditure requests according to approved budgets. 

•  Reporting and ratios: Calculation of key indicators (liquidity, profitability, solvency) across different dimensions. 

•  Integration: Data from planning subsystems (sales, procurement) is automatically transferred into the budgeting module. 

Key innovations of the solution

Function	Business description
Scenario modeling	Calculation of “what-if” scenarios (optimistic, pessimistic scenarios).
Economic forecasting	Assessment of the company’s financial condition for future periods.
Tabular input	Convenient handling of large data sets without performance loss.
Plan-vs-actual analysis	Instant detection of deviations and analysis of their causes.

Monitoring and Analysis of Enterprise Activity

BAS ERP offers a multi-level analytics system that transforms large data sets into clear tools for decision-making. The system provides a single "source of truth" for the entire enterprise.

1. For functional departments: Operational efficiency

Tools for the daily work of middle management:

• Flexibility of settings: Users can independently modify groupings, filters, and report layouts without programmer assistance.

• Drill-down: Ability to instantly move from a summary figure in a report directly to the source document (order, invoice, or act) that generated this indicator.

2. For finance departments: Flexible builders

Specialized tools for building complex management models:

• Custom reports: Creation of any management reporting forms "from scratch".

• International Financial Reporting Standards (IFRS): Configuration of reporting according to international requirements in parallel with national accounting.

• Data integrity: Automatic collection of information from all areas (production, logistics, sales) into a unified financial model.

3. For executives: KPI monitoring

A strategic management tool that helps keep a "finger on the pulse" of the business:

• Hierarchy of goals: Building a tree structure of objectives (from strategic company goals to specific department KPIs).

• Visual monitoring: Dashboards with “green/yellow/red” indicators that signal deviations from the plan.

• Time dimensions: Tracking dynamics in "Day – Week – Month" mode to identify trends at an early stage.

Key advantages of the BAS ERP approach:

Capability	Business outcome
Comparison of options	Evaluation of different scenarios based on real data.
Data transparency	Full transparency: every figure is backed by source documents.
Automated data collection	Minimization of the human factor and errors in reporting preparation.

Financial Result and Business Line Management

The BAS ERP concept allows not only recording total profit, but also analyzing the efficiency of each type of activity in detail: operational, investment, and financial.

End-to-end management by business lines (LOB — Line of Business)

This is especially critical for multi-profile holding companies and rapidly growing businesses. The system allows dividing the business into logical segments for separate analysis:

• Flexible definition of business lines: You can segment activities by any criterion:
• Projects (for construction or IT).
• Product groups (for distributors).
• Sales points or regions (for retail networks).
• Allocation of income and expenses: Flexible rules for distributing revenue and cost are supported. You can see the real margin of each business line including indirect costs.
• Separate accounting: Separate cost calculation and cash accounting are implemented for each business line.

Deep integration into accounting

Unlike many systems where business line analytics is only reporting-based, in BAS ERP it is embedded at the core level:

• Chart of accounts: The “Business line” dimension is included in both management accounting and IFRS accounting charts of accounts.
• Planning: You can create separate plans (material and financial) for each business unit.

Preparation of Financial Reporting in accordance with IFRS

The IFRS subsystem in "BAS ERP" is a professional tool for automating international and management accounting. It enables companies to replace complex Excel spreadsheets and expensive external consultants with a single integrated information system.

Capabilities and Tools of the Subsystem

1. Flexible chart of accounts: Create a financial accounting structure fully aligned with the accounting policies of your group of companies.
2. Smart data transformation:
1. Automatic postings: Configure rules for generating international accounting entries based on operational documents.
2. Batch processing: Data is recorded in bulk, saving accountants’ time.
3. Advanced scenarios: Ability to create multiple postings with different dates based on a single document or exclude specific operations from IFRS accounting.
3. Financial reporting generator: The system includes ready-made reporting packages with a hierarchical structure:
1. Statement of Financial Position (Balance Sheet).
2. Statement of Comprehensive Income (P&L).
3. Statement of Changes in Equity and Cash Flow Statement.
4. Explanatory notes to financial statements.

Two Approaches to Accounting

Depending on business needs, "BAS ERP" allows you to choose the most suitable model:

• Full transformation: Use a separate IFRS chart of accounts for detailed reconciliation between national and international standards.
• Harmonized accounting: If management rules are close to national standards, IFRS accounting can be maintained directly on the national chart of accounts, but in a different reporting currency (e.g., USD or EUR).

Finance Management and Treasury

The subsystem provides full control over cash flow and settlements with counterparties. Its main goal is to eliminate cash gaps and ensure financial discipline at all levels.

Payment Calendar: Liquidity Management Center

An interactive workstation allows the financial manager to see future account balances in real time:

• Cash inflow forecast: Automatic calculation based on customer payment schedules and interest from deposits.

• Expense planning: Queueing payments based on requests and schedules with partial payment capability.

• Reservation: “Blocking” funds for critical payment requests.

• Limit control: Automatic validation of each payment against budget limits by cash flow categories.

• Batch management: Allocation of dozens of payment requests across different accounts, cash desks, and dates in one click.

Operational Work with Banks and Cash Desks

The system separates operational data from bank statements, which enables:

1. Real-time visibility of settlements immediately after creating a payment document, without waiting for the end of the day or the next day.

2. Control of funds in transit: Clear tracking of money being transferred or credited between accounts.

3. Acquiring accounting: Full cycle tracking of card payments—from terminal transaction to receipt of funds on the account minus bank commission.

Flexible Settlements

"BAS ERP" allows configuring accounting according to your business specifics:

• Management vs regulated accounting: Separate accounting for partners (group companies) and counterparties (legal entities).

• Settlement objects: Ability to account by contracts, orders, or specific invoices. Registration of “virtual” contracts is no longer mandatory.

• VAT processing modes (Online/Offline):

• Online: Instant determination of advances and “first event” for VAT.

• Offline: Scheduled calculation to improve system performance when processing a large number of documents.

Regulated Accounting and Taxes

The regulated accounting subsystem in BAS ERP guarantees compliance of your business with the legislation of Ukraine. The system automates the entire cycle: from primary documents to submission of reports to government authorities.

Compliance with standards and configuration flexibility

The system is based on the current Chart of Accounts (Order No. 291) and the provisions of the Tax Code of Ukraine.

Accounting policies are configured individually for each organization:

• Taxes: Selection of taxation system (Corporate Income Tax, VAT, Simplified Tax System, tax differences).
• Warehouses and assets: Valuation methods (FIFO or Average), expense account classes, and asset revaluation methods.
• Scalability: For holding structures, a feature is implemented to copy accounting policy settings between legal entities.

Intercompany scheme

For corporate groups, a mechanism for automating intercompany sales is implemented. This allows one legal entity to sell goods that physically belong to another entity within the holding.

Advantages of Intercompany:

• Automatic control: The system automatically tracks permissions to sell goods owned by another company.
• Transparency: You can see the financial result of both an individual legal entity and the entire group (excluding internal markups).
• Document flow: Automatic generation of intercompany sales document packages based on final customer sales.

Accounting tools and quality control

The system offers innovative control methods that minimize the risk of penalties:

1. Primary document verification: An accountant can set the status “Verified”. After that, the document author cannot make changes without notifying the accounting department.
2. VAT automation: The system automatically generates outgoing tax invoices based on shipments and controls the accuracy of input VAT credit.
3. Deferred posting: You can record operational transactions in real time, while accounting postings can be generated at the end of the day or shift, ensuring data consistency.
4. Standard reporting: Trial balance statements, account cards, and analysis reports with flexible data grouping.

Quick start (Opening balance assistant)

A special interactive assistant is provided for phased implementation. It automatically converts operational accounting data into opening balances as of a selected date, enabling a smooth transition to BAS ERP without interrupting business processes.

Regulated reporting

The system includes up-to-date reporting forms:

• Financial statements (Balance Sheet, Statement of Financial Results).
• Tax declarations (VAT, Corporate Income Tax, Simplified Tax System).
• Statistical reporting.

Human Resource Management and Payroll Calculation

BAS ERP is a powerful tool for implementing a company’s HR policy. It covers the entire cycle: from staffing schedules and time tracking to complex payroll calculations and government reporting.

HR records and staffing policy

The system allows full automation of HR and personnel department operations:

• Personal data: Complete employee profile with change history.

• Staffing schedule: Management of positions, grades, and tariff scales.

• HR movements: Processing hiring, transfers, dismissals, and vacations with all required printable forms.

• Service contracts (civil law contracts): Separate accounting for external contractors.

Time tracking and motivation

• Flexible schedules: Support for various accounting methods (summarized accounting, shift work, night and evening hours).

• KPI and performance indicators: Use of individual or corporate metrics for automatic calculation of bonuses and incentives.

• Output tracking: Ability to calculate pay based on actual production data (piece-rate pay), directly integrated with the production module.

Payroll and tax calculation

The subsystem ensures high accuracy of payroll calculations even in large enterprises:

1. Complex formulas: Ability to define an unlimited number of indicators and create custom calculation algorithms.

2. Deductions: Automatic calculation of alimony (based on enforcement orders), fines, and other deductions.

3. Tax burden: Calculation of personal income tax, military levy, and social security contributions in accordance with the latest changes in Ukrainian legislation.

4. Vacation reserve: Automatic accrual and inventory of vacation provisions.

Preparation of Financial Statements in accordance with IFRS

The IFRS subsystem in "BAS ERP" is a professional tool for automating international and management accounting. It enables companies to move away from complex Excel spreadsheets and expensive external consultants in favor of a single integrated information system.

Subsystem capabilities and tools

1. Flexible chart of accounts: Create a financial accounting structure fully aligned with the accounting policy of your group of companies.
2. Smart data transformation:
1. Automatic postings: Configure rules for generating international accounting entries based on operational documents.
2. Batch posting: Data is recorded in bulk, saving accountants’ time.
3. Advanced scenarios: Ability to create multiple postings with different dates based on a single document or exclude specific operations from IFRS accounting.
3. Financial reporting generator: The system includes ready-made reporting sets with a hierarchical structure:
1. Statement of Financial Position (Balance Sheet).
2. Statement of Comprehensive Income (P&L).
3. Statement of Changes in Equity and Cash Flows (Cash Flow).
4. Explanatory notes to the financial statements.

Two approaches to accounting

Depending on business needs, "BAS ERP" allows you to choose the most suitable model:

• Full transformation: Use a separate IFRS chart of accounts to reflect differences between national and international standards in detail.
• Harmonized accounting: If management rules are close to national standards, IFRS accounting can be maintained directly on the national chart of accounts, but in a currency different from the regulatory accounting currency (e.g., USD or EUR).

Financial Management and Treasury

The subsystem provides full control over cash flow and settlements with counterparties. The main goal is to eliminate cash gaps and ensure financial discipline at all levels.

Payment calendar: Liquidity management center

An interactive workstation allows financial managers to view future account balances in real time:

• Incoming cash forecast: Automatic calculation based on customer payment schedules and deposit interest.

• Expense planning: Queue-based payment processing with partial payment options.

• Reservation: “Booking” funds for critical payment requests.

• Limit control: Automatic validation of each payment against budget limits by cash flow items.

• Batch management: Distribution of dozens of payments across accounts and dates in one click.

Operational work with banks and cash desks

The system separates operational data from bank statements, which allows:

1. Real-time settlement status: View actual settlement status immediately after creating a payment document, without waiting for the end of the day or the next day.

2. In-transit funds control: Accurate tracking of funds in transit between accounts.

3. Acquiring accounting: Full lifecycle tracking of card payments — from terminal transaction to bank credit minus commission.

Flexible settlements

"BAS ERP" allows you to configure accounting according to your business specifics:

• Management vs statutory accounting: Separate accounting for partner groups (holding companies) and counterparties (legal entities).

• Settlement objects: Ability to account by contracts, orders, or specific invoices. Virtual contract registration is no longer mandatory.

• VAT processing modes (Online/Offline):

• Online: Immediate determination of advances and VAT “first event”.

• Offline: Scheduled calculation to improve system performance when processing large volumes of documents.

Equipment and Maintenance Management (EAM)

The subsystem is designed to ensure asset operability, minimize downtime, and optimize maintenance costs. It integrates equipment condition data with production plans and procurement of resources.

Asset accounting and classification

The system allows you to build a detailed digital structure of all enterprise assets:

• Object hierarchy: Accounting for equipment as complex assemblies (embedding objects within other objects).
• Passportization: Classification by technical characteristics, operating modes, and types of maintenance.
• Condition monitoring: Tracking location, responsible persons, and current asset status.
• Total Cost of Ownership (TCO): Analysis of the full lifecycle cost of an asset.

Maintenance planning and execution

The system automates preparation for maintenance activities based on real operational data:

1. Operating time and defect tracking: The system collects data on operating hours, cycles, or mileage. A defect log allows analysis of recurring issues.

2. Maintenance types: Configuration of standard maintenance templates (TO-1, TO-2, major overhaul) with predefined spare parts lists and labor norms.

3. Preventive maintenance schedule (PMS): Planning maintenance activities based on regulations, usage, or recorded failures.

Integration with production

A key advantage of BAS ERP is full synchronization of maintenance with the production schedule:

• Work center availability: Planned maintenance automatically reduces available equipment time for production, preventing unrealistic production plans.

• Unified procurement: Orders for spare parts for maintenance and materials for production are processed jointly, optimizing logistics and inventory levels.

• Repair production: Ability to use internal production resources (workshops, tools, personnel) to manufacture spare parts or perform complex repairs.

Sales and Customer Relationship Management (CRM)

The subsystem covers the full cycle: from the first contact with a potential customer to product delivery and after-sales service. It combines powerful CRM tools with flexible commercial logistics mechanisms.

Strategic sales and CRM management

BAS ERP enables automation of the sales department at world-class standards:

• Sales funnel and deals: Transparent control of every deal stage. The system evaluates success probability and helps managers focus on priority leads.

• 360° customer profile: Full contact history, loyalty analysis, and complaint handling in a single workspace.

• Analytical matrices: Built-in analysis tools (ABC, XYZ, BCG) for customer segmentation and assortment optimization.

• Pricing: Flexible price hierarchy with automated discounts, bonuses, and markups based on volume or payment terms.

Sales Assistant workstation

For maximum service speed, a specialized interface is implemented that allows:

• Instantly find a customer and view their history, debt, and individual terms.

• Quickly select products based on stock availability and customer segments.

• Receive recommended sales forecasts based on customer statistics.

• Generate a full set of documents (invoices, orders, authorizations) within minutes.

Delivery and transportation logistics

For companies with their own fleet or working with carriers, a dedicated “Delivery” workspace is provided:

• Route automation: Task generation considering delivery zones, vehicle capacity, and optimal route sequencing.

• Inventory control: Printing route sheets, cargo labels, and supporting document packages.

• Multimodality: Management of internal transfers, customer deliveries, and supplier pickups within a unified system.

Customer self-service portal

The system provides customers with access to a restricted web interface where they can independently:

• Create orders and track their status.

• Monitor their debt and payment schedules.

• Print shipment documents and submit claims.

• Submit procurement plans, which become the basis for production planning.

Procurement and Supply Management

The subsystem in BAS ERP allows procurement specialists not only to place orders but also to build a strategic purchasing policy. The system automatically analyzes enterprise needs and helps select the most cost-effective supply conditions.

Intelligent demand planning and supply management

The system automatically calculates what, when, and from whom to purchase based on:

• Forecasts and orders: Data from sales plans, production schedules, and direct customer orders.

• Inventory maintenance: Automatic calculation based on consumption statistics, safety stock, and planned delivery times (Min-Max, forecast-based methods).

• Logistics chains: Generation not only of supplier purchase orders but also transfer orders between warehouses, picking tasks, or raw material transfers to processors.

Supplier management and terms control

• Optimal partner selection: Analysis of reliability, delivery history, urgency, and pricing.

• Contract management: Registration and control of contract specifications (volumes, terms, fixed prices).

• Schedules and settlements: Creation of delivery calendars and payment schedules integrated into the company’s payment calendar.