BAS Accounting. CORP

BAS Accounting. CORP — is a software product designed for the automation of accounting and tax reporting (including the preparation of regulated reporting) in enterprises engaged in any type of commercial activity: trade (wholesale, retail, commission), production, provision of services, and more.

Accounting is conducted in strict compliance with the legislation of Ukraine. The solution is capable of handling all tasks of the accounting department (including the issuance of primary documents) or can be used solely as a system for accounting and tax reporting with the possibility of integration with external automation systems of other departments.

Standards-compliant accounting with individual configuration capabilities.

The foundation of "BAS Accounting. CORP" is the Chart of Accounts, fully adapted to the requirements of Order No. 291 of the Ministry of Finance of Ukraine.

The program guarantees correct maintenance of:

•  Analytical accounting; 

•  Currency accounting; 

•  Quantity accounting. 

in full compliance with legislative norms. Furthermore, you get complete flexibility: if necessary, you can independently create additional sub-accounts and analytical accounting dimensions for data detailing.

 

1. Key Differences: BAS Accounting CORP vs PROF; 

2. Data Entry Flexibility: "Document-based" Accounting and Routine Automation; 

3. Accounting for Multiple Business Entities (Multi-firm Capability); 

4. Accurate Inventory Accounting according to P(S)BO 9; 

5. Warehouse Accounting Organization and Inventory Counting; 

6. Full Trade Automation: From Price to Tax Invoice; 

7. Automation of Returnable Packaging Accounting; 

8. Full Control of Cash Flows: Cash, Non-cash, Currency; 

9.  Automation of Commission Transactions; 

10. Currency and Detailed Accounts Receivable/Payable Accounting; 

11. Accounting for Fixed Assets (FA), Intangible Assets (IA), and Low-Value Assets (LVA); 

12. Automation of Production and Cost Calculation; 

13. Automation of HR Records and Payroll Calculation (CORP); 

14. Support for Tax Regimes and Automated Tax Accounting; 

15. Automation of the Accounting Period Finalization; 

16. Set of Standard Accounting Reports; 

17. Express Accounting Check: Built-in Audit and Error Correction Assistance; 

18. CORP-level Electronic Reporting: Integration and Error-free Submission; 

19. Service Capabilities and System Management. 

 

 

 

Key Differences: BAS Accounting CORP vs PROF

Functionality	BAS Accounting PROF (Basic Accounting)	BAS Accounting CORP (Extended Functionality)
Personnel Management (HR)	Only basic orders (hiring, dismissal).	Full-fledged HR Accounting: Maintaining the staffing schedule, accounting for vacations, seniority (including special), military registration, accounting for working hours.
Complex Accruals	Salaries, indexation, simple surcharges.	In-depth Calculation: Sick leave and vacation pay (based on average), payment under civil law contracts, piece-rate pay, overtime and night work.
Deductions and Funds	Only basic taxes and contributions.	Detailed Deductions: Calculation of alimony and executive writs, full accounting of settlements with the Social Insurance Fund (SIF).
Access Restriction	Simplified accounting mode.	Data Security: Flexible access restriction to payroll data, distribution of rights between the HR specialist and the payroll accountant.
Simplified Mode	Available.	Not relevant, as CORP is designed for in-depth accounting.

 

Data Entry Flexibility: "Document-based" Accounting and Routine Automation

BAS Accounting. CORP offers a maximally convenient and understandable approach to accounting:

1.  "Document-based" Accounting: Most operations are reflected automatically — you simply enter primary documents, and the program independently generates accounting entries. 

2.  Standard Operations: For routine or group entries, use the simple and quick-to-configure Standard Operations tool, which allows immediate automation of data entry. 

3.  Flexibility: If necessary, you can always enter individual entries manually. 

 

 

Accounting for Multiple Business Entities (Multi-firm Capability)

 

BAS Accounting. CORP supports keeping accounting records for several organizations (including private entrepreneurs, PEs) both in separate and in a shared information database.

   

Advantages of a Shared Database:

• Centralized use of unified directories (goods, contractors, employees). 

• Separate generation of mandatory tax and financial reporting. 

A shared database is the optimal solution for closely related business structures.

 

Accurate Inventory Accounting according to P(S)BO 9

 

BAS Accounting. CORP guarantees correct accounting of goods, materials, and finished products in accordance with the national standard P(S)BO 9 "Inventories".

The program supports all major legally permissible inventory valuation methods upon disposal:

•  Average cost. 

•  FIFO (at the cost of the first acquired inventories). 

•  Selling price (using the average markup percentage, specifically for retail). 

To ensure the accuracy of the FIFO calculation, batch accounting is automatically maintained. Important: you can choose and apply different valuation methods for each of your organizations independently.

 

Warehouse Accounting Organization and Inventory Counting

 

The system supports warehouse accounting in either quantitative or quantitative-and-value modes. In quantitative accounting, the cost valuation of inventory is independent of the warehouse of receipt/disposal. Warehouse accounting can be disabled.

 

Control and Responsibility:

• Inventory registration with automatic data reconciliation to identify and write off surpluses/shortages. 

• Possibility of assigning a materially responsible person (MRP) for each warehouse, with history of assignments retained. 

• Inventory counting can be conducted by warehouse or by MRP. 

 

 

 

Full Trade Automation: From Price to Tax Invoice

 

BAS Accounting. CORP covers the entire cycle of trade transactions, ensuring maximum flexibility:

•  Wholesale Trade: Automated accounting for the receipt and sale of goods and services. The program generates a full package of documents: invoices for payment, shipping bills, and tax invoices. All transactions are meticulously accounted for by contract. 

•  Retail Trade: Support for both real-time reflection of sales and accounting based on inventory results. Possibility of accounting for goods at purchase or selling prices and automatic accrual of excise tax. 

•  Pricing and Returns: The use of several price types ("wholesale," "retail," etc.) is supported, which significantly simplifies operations. The reflection of returns of goods from buyers and to suppliers is also fully automated.

   

 

 

Automation of Commission Transactions

 

The program automates commission trade accounting both from the Principal (Consignor) and the Agent (Consignee) side.

 

Scheme Support:

• Reflection of operations with sub-commission. 

• Automatic calculation and reflection of the withholding of commission fees upon registration of the respective reports (Principal's/Agent's Report). 

 

 

Automation of Returnable Packaging Accounting

The program implements automated accounting of operations with returnable multi-use packaging. Accounting takes into account the specifics of its taxation and ensures the correctness of mutual settlements with contractors (buyers and suppliers).

 

Full Control of Cash Flows: Cash, Non-cash, Currency

BAS Accounting. CORP ensures accurate and fast accounting of all financial transactions:

•  All Types of Funds: Comprehensive accounting of cash, non-cash, and currency transactions. 

•  Automated Document Flow: The program supports the entry and printing of all primary documents (payment orders, cash receipt orders, cash disbursement orders) and automatically generates the Cash Book. 

•  Smart Calculations: Key operations are automated (settlements with contractors and accountable persons, currency purchase/sale, salary payments, tax remittances). 

•  Key Function: When reflecting payments, the program automatically correctly splits the amounts into advance payment and regular payment.

   

 

Currency and Detailed Accounts Receivable/Payable Accounting

 

Accounting for settlements with suppliers and buyers is supported both in Hryvnia and in foreign currency.

Functionality:

•  Automatic calculation of exchange differences. 

• Flexible choice of detailing: accounting by contract as a whole or by settlement documents. 

The detailing method is determined individually for each contract.

   

Accounting for FA, IA, and LVA

 

Accounting for Fixed Assets (FA), Intangible Assets (IA), and Low-Value Assets (LVA) is conducted in accordance with the requirements of P(S)BO 7, 8, and 9.

Automation of FA and IA: Automatic reflection of the full cycle of operations is implemented: receipt, commissioning, depreciation accrual, modernization, transfer, write-off, inventory counting (including revaluation for FA).

 

Depreciation Features:

• Allocation of depreciation accruals among several accounts or analytical objects is supported. 

• For seasonal FA, the use of depreciation accrual schedules is available. 

LVA Accounting: Automated operations for transfer and write-off from operation.

 

  

Automation of Production and Cost Calculation

 

The program automates the calculation of the cost of goods and services produced by main and auxiliary production, as well as the accounting of tolling (processing of customer-supplied raw materials).

Cost Calculation: Accounting for output products is maintained at planned cost, with subsequent ** automatic calculation of actual cost** at the end of the month.

Semi-finished Goods Accounting: Warehouse accounting of semi-finished goods and automatic calculation of their cost for complex technological processes are supported.

 

Accounting for Indirect Costs:

•  Allocation: Overhead production costs are allocated in accordance with P(S)BO 16 (normal capacity). 

•  Allocation Bases: Various methods for writing off indirect costs by nomenclature groups are available, including output volume, planned cost, labor payment, material costs, and direct costs. 

 

Automation of HR Records and Payroll Calculation (CORP)

 

The subsystem is designed for comprehensive automation of human resource management and ensuring compliance of HR policy with legislative requirements.

 

Key Functionality:

1.  HR Records: Maintaining the staffing schedule, accounting for personnel movement, personal data, employment, and working hours. 

2.  Flexible Payroll Calculation: Support for hourly, piece-rate, and other labor remuneration systems. Use of performance indicators (KPI) when calculating compensation. 

3.  Complex Operations: Calculation of deductions under executive documents, accrual of non-labor related income, and in-kind income. 

4.  Settlements: Management of debt and execution of settlements (cash/non-cash, civil law contracts). 

5.  Tax Accounting: Calculation of all regulated taxes/contributions for PEs and generation of summary and personalized reporting. 

The system provides unified reporting forms and internal analytical reporting for analyzing accrued wages.

 

 

Support for Tax Regimes and Automated Tax Accounting

 

BAS Accounting. CORP supports all major taxation schemes (General System with/without VAT, Simplified System with/without VAT, Single Tax for PEs).

 

Tax Accounting for Corporate Income Tax:

• Accounting is conducted according to Section 3 of the Tax Code of Ukraine (TCU). 

• Accounting for tax differences that adjust the financial result is implemented. 

• Parallel accounting of FA and IA is maintained for the purposes of financial and tax accounting (Article 138 of the TCU). 

• Automatic generation of the Corporate Income Tax Declaration. 

VAT Accounting:

• Generation and registration of tax invoices. 

• Support for two methodologies for calculating the "first event" and accounting for inventories by tax designation. 

Single Tax: Support for accounting of income and expenses, automatic generation of the Accounting Book and Declarations for Legal Entities and PEs.

 

Automation of the Accounting Period Finalization

 

The program automates key regulated operations performed at the end of the period:

• Currency revaluation. 

• Write-off of deferred expenses. 

• Determination of financial results. 

To ensure transparency and control, the system provides a set of reports, "Reference-Calculations," which detail the mechanism for performing procedures such as "Allocation of Indirect Costs" and "Revaluation of Currency Funds."

   

Set of Standard Accounting Reports

 

BAS Accounting. CORP includes a full set of standard reports necessary for analyzing accounting data (balances, account turnovers, and entries) in a wide variety of dimensions.

 

Available reports include:

• Trial Balance (general and by account); 

• General Ledger; 

• Chess Trial Balance; 

• Account Card, Account Turnover, Account Analysis; 

• Subconto Analysis, Subconto Turnover, Summary Entries.

   

 

Express Accounting Check: Built-in Audit and Error Correction Assistance

 

The Express Check function allows you to instantly assess the status of your accounting at any moment. You receive summary and detailed information about the correctness of data in key areas:

• Accounting policy and status of financial accounting; 

• Cash transactions; 

• VAT accounting and production operations; 

• Correctness of financial result determination. 

Main Advantage: The check report is not just a list of errors. It is accompanied by detailed comments that clearly indicate the subject of control, possible causes of errors, and provide specific recommendations for their correction.

 

CORP-level Electronic Reporting: Integration and Error-free Submission

 

BAS Accounting. CORP guarantees that you will always be ready to submit reports. The program includes all mandatory regulated forms for the tax authority, statistics, state funds, and owners.

 

Key Advantages and Integration:

1.  Direct Work with "FREDO Zvit": Thanks to tight integration, you can perform the full cycle of electronic reporting directly from the program (without intermediate export files). 

2.  Full Electronic Document Flow (EDF) Cycle: In "FREDO Zvit", you can generate, conduct a desk audit, sign with an electronic signature (ES), and send the report, receiving a delivery receipt. 

3.  Analysis Convenience: The ability to receive a breakdown of reporting indicators from "FREDO Zvit" directly in the accounting system. 

4.  Flexibility: The user can choose to use the traditional subsystem or the "FREDO Zvit" service. 

5.  Export to XML: For alternative submission methods, automatic export to the approved XML format (with scheme *.xsd updates) is supported. 

 

Service Capabilities and System Management

 

The software solution includes a range of service functions to ensure efficient operation and data security:

 

Access and Structure Management:

•  Access Management: Implemented differentiation of access rights to the accounting data of individual organizations (LE/PE), preventing the viewing and modification of restricted data. 

•  Distributed Information Bases (DIB): Support for working with distributed information bases through built-in exchange plans. 

User Tools:

•  Full-text Search: Quick search of arbitrary text across all system objects with support for search operators. 

•  Actualization: Downloading currency exchange rates and classifiers (address, FA) from the Internet. 

•  Updates: Included assistant for automatic program updates (from the Internet or a local file). 

•  Support: Tools for direct communication with the technical support department and receiving answers.